Professional Online Fuel Bill Generator – Instant Petrol & Diesel Receipts PDF
Create petrol and diesel bills online at FreeFuelBill.in, India's #1 trusted fuel bill generator for instant receipt download, fleet management, and office expense claims.
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Bill Details
Bill Details
Station Information
Fuel Details
Customer & Vehicle Details
Date & Time
Payment & Transaction
Additional Information
Live Preview
WELCOME!!!
Receipt No.:
361261
Date:
10/10/2025
Time:
16:57:42
BayNo.:
1
NozzleNo.:
1
Product:
PETROL
PayMode:
CASH
Attendant:
Rate/Ltr.:
0.00
Volume(Ltr.):
0.00
Amount(Rs.):
0.00
PresetType:
Local Volume
Preset Value:
VehNo.:
NOT ENTERED
MobileNo.:
Generate Professional Petrol & Diesel Bills for Business Use
Fleet Management Solution
Perfect for transport companies, delivery services, and corporate fleets. Track fuel expenses across multiple vehicles with detailed receipts including vehicle numbers, odometer readings, and driver information.
Office Expense Claims
Generate GSTIN-compliant fuel bills for employee reimbursements and business expense claims. Include payment modes (cash, card, UPI) and reference numbers for accounting purposes.
80mm Thermal Printer Compatible
Print directly on 80mm thermal printers used in transport offices and fleet management centers. Bills match exact dimensions for professional documentation.
Instant PDF & Email
Download professional PDF receipts instantly or email directly to your accounts team. Perfect for monthly fuel budgeting and expense report preparation.
Multiple Fuel Station Templates
Choose from templates for Bharat Petroleum, Indian Oil, HPCL, Reliance, and other major fuel stations. Customize station details, address, and contact information.
Complete Customization
Add station name, address, GST number, date & time, nozzle number, fuel type (petrol/diesel), rate per liter, volume, total amount, vehicle details, and payment information.
⚡ Save Time With Auto-Save
Your vehicle and fuel station details are remembered securely on your device, so you never need to retype them. All information is stored locally in your browser—never uploaded, completely private. Perfect for fleet managers and regular users who generate multiple bills.
Who Uses Our Fuel Bill Generator?
🚛 Fleet Managers
Transport companies use our tool for maintaining detailed fuel records across their vehicle fleet. Essential for route planning, fuel budgeting, and driver expense tracking.
🏢 Corporate Employees
Sales teams and field employees generate fuel receipts for office claims and reimbursement processing. Includes GSTIN for tax compliance.
🚚 Delivery Companies
Last-mile delivery services track fuel costs per route and vehicle. Critical for calculating delivery charges and optimizing fuel efficiency.
👨💼 Business Owners
Small business owners maintain fuel expense records for tax filing and business accounting. Generate professional receipts for GST input claims.
🏠 Personal Use
Individuals track monthly fuel budgets, maintain vehicle expense records, and generate receipts for insurance claims or personal accounting.
📊 Accountants
Accounting professionals help clients organize fuel expenses with properly formatted receipts for tax returns and business audits.
How to Generate & Claim Digital Petrol Receipts Online
Creating professional fuel bills with FreeFuelBill.in is simple and takes less than 2 minutes. Follow these easy steps to generate accurate petrol and diesel receipts for your office claims, fleet records, or personal expense tracking.
Select Template & Pump Logo
Choose from multiple professional templates and select your preferred fuel pump logo (Bharat Petroleum, Indian Oil, HPCL, etc.) to match your actual fuel station.
Enter Station Details
Fill in the fuel station name, complete address, contact number, and GSTIN. This information ensures your receipt looks professional and complete.
Add Fuel & Vehicle Information
Input fuel type (petrol/diesel), quantity in litres, rate per litre, vehicle number, pump/nozzle number, and transaction date & time. The total amount is calculated automatically.
Customize Payment Details
Select payment mode (Cash, Card, UPI, etc.), add transaction ID if applicable, and include any additional notes for your records.
Preview & Download
Review the live preview to ensure all details are correct. Download as PDF, print on 80mm thermal printer, or share via email for instant access.
Submit for Claims
Attach the downloaded PDF to your office expense report, fleet management system, or accounting software for reimbursement processing.
Manage Fleet & Office Fuel Expenses with Ease
Whether you're running a transport business, managing corporate vehicle expenses, or tracking personal fuel costs, FreeFuelBill.in provides the professional documentation you need for accurate financial records and tax compliance.
For Transport & Logistics Companies
- • Track fuel expenses for entire fleet
- • Generate receipts for multiple vehicles daily
- • Archive digital records for tax filing
- • Print bills on thermal printers at stations
For Offices & Corporate Use
- • Employee expense reimbursement processing
- • Monthly fuel budget tracking & reporting
- • GST-compliant documentation
- • Easy integration with accounting systems
For Individual Vehicle Owners
- • Personal fuel expense tracking
- • Monthly budgeting and cost analysis
- • Maintain organized fuel records
- • Tax deduction documentation
Security & Privacy Focused
- • No data storage or cloud uploads
- • All processing in your browser
- • No registration or login required
- • Complete privacy protection
Secure, Private, and Professional
Privacy First
All bill generation happens locally in your browser. We never see, collect, or store your data. Your station and vehicle details are saved on your device only.
Auto-Save Feature
Vehicle and station details saved locally for quick reuse. No re-typing on return visits. Clear anytime with one click.
Instant Generation
Professional PDF receipts generated in seconds. No waiting, no queues, no processing delays.
Mobile Friendly
Generate fuel bills on any device - desktop, tablet, or smartphone. Perfect for field teams and mobile workforce.
Always Free
No hidden costs, no premium features, no credit purchases. Professional fuel bill generation with auto-save convenience, completely free.
Best Practices for Professional Fuel Bill Management
✓ Ensure Accurate Calculations
Always verify that rate per liter × volume = total amount before generating your PDF. Include fuel type (petrol/diesel) and octane rating if applicable.
✓ Maintain Consistent Station Details
Use the same fuel station name, address, and GSTIN for multiple transactions to simplify monthly expense summaries and fleet reporting.
✓ Include Complete Vehicle Information
Add vehicle registration number, current odometer reading, and driver name for comprehensive fleet tracking and maintenance scheduling.
✓ Track Payment Methods
Record payment mode (cash, card, UPI) and transaction reference numbers for accounting reconciliation and expense report verification.
✓ Use for Tax Compliance
Include GSTIN and fuel station GST details for proper tax filing and GST input credit claims. Consult your accountant for specific business requirements.
✓ Archive Bills for Record Keeping
Save PDF receipts in organized folders by month/vehicle for easy retrieval during audits, insurance claims, or expense report preparation.
Frequently Asked Questions
Can I add GSTIN and pump registration details to my bill?▾
Yes – both fields are available for customization. You can add GSTIN (Goods and Services Tax Identification Number) and pump registration details to make your fuel receipt complete and professional.
Is my data secure?▾
Receipts are generated instantly and not stored. All processing happens in your browser, ensuring complete privacy and security of your information.
How do I use the bill for office/fleet claim?▾
Download the PDF or print the receipt directly, and attach it to your expense reports. The bills are formatted professionally and include all necessary details for reimbursement claims.
Can I print fuel receipts on 80mm thermal printers?▾
Yes, our fuel bill generator fully supports 80mm thermal printers. The generated receipts are formatted to print perfectly on standard thermal receipt printers commonly used in transport and fleet businesses.
How do I generate fuel bills for fleet management?▾
Simply fill in the vehicle details, fuel quantity, station information, and other required fields. You can generate multiple bills for different vehicles in your fleet and download them as PDFs for record-keeping.
Can I customize the pump logo or station details?▾
Yes, you can select from major Indian oil companies including Bharat Petroleum, Indian Oil, HPCL, Essar, Jio-BP, and others. You can also customize station name, address, contact details, and GSTIN.
What payment modes are supported in the fuel receipts?▾
Our fuel bill generator supports all common payment methods including Cash, Credit Card, Debit Card, UPI, Digital Wallet, and other electronic payment modes. You can also add transaction IDs for digital payments.
Is this tool suitable for official reimbursement claims?▾
The tool generates professional-format fuel receipts. Users are responsible for ensuring all entered information is accurate and corresponds to actual fuel purchases. The receipts can be used for documentation purposes when filled with legitimate transaction details.
How can I share fuel receipts via email?▾
After generating your fuel bill, download the PDF to your device and attach it to your email. You can send it to your accounting department, manager, or archive it in your email for future reference.
Can I use this for GST-compliant fuel bills?▾
Yes, the fuel bills include fields for GSTIN (Goods and Services Tax Identification Number) and follow the standard GST-compliant receipt format used by fuel stations in India. Ensure you enter the correct GSTIN for your requirements.
Does the tool work on mobile devices?▾
Yes, FreeFuelBill.in is fully responsive and works seamlessly on smartphones, tablets, and desktop computers. You can generate and download fuel bills on any device with a web browser.
Are my vehicle and fuel station details stored online?▾
No. These details never leave your computer. They are securely stored in your browser's storage for your convenience (auto-fill on next visit), and you can clear them at any time using the "Clear" buttons in the form. We never collect, upload, or have access to your saved information.
Why aren't my details being saved?▾
The auto-save feature uses browser local storage. If you're browsing in private/incognito mode, the feature won't work. Switch to normal browsing mode to enable auto-save. Also ensure your browser allows storage and isn't blocking it.
Where can I learn about GST or how to document fuel expenses?▾
Read our resource guides for deeper context and best practices: